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Comparison Between Office 365 And Google Apps Pdf

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Lisa has over 20 years of experience in business and consumer technology.

Every business looks for definitive solutions to boost efficiency and increase productivity in carrying out everyday business operations. For most business executives, deciding whether to use Office or Google Apps can be a tough decision to make. Ultimately though, many make this decision based on the size of their enterprise and the expected growth of the business. That being said, how can a business decide to use either of these two:.

Google Workspace vs Microsoft 365: Price, Features & Which Is Best in 2020

Microsoft vs Google Workspace — which is best? This is a question that many businesses, particularly startups, have a lot of trouble answering. Read on to see how Google Workspace and Microsoft fare against each other in the key areas of. Microsoft also provides a comprehensive range of desktop applications — programs that you install on your computer, rather than using online.

Both products recently underwent a name change — until recently, Microsoft was called Office , and Google Workspace was called G Suite. The pricing structure for Google Workspace and Microsoft differs by territory, but is broadly comparable from one country to another. Choosing a Google Workspace plan is fairly straightforward.

There are four plans available:. There are two ways to look at this wide range of pricing options. These are as follows:. You can compare all the business plans here. You can compare all the enterprise plans here. We can help you set up or migrate to both Google Workspace and Microsoft Contact us today to find out more about how we can arrange a professional, risk-free installation of these two leading cloud productivity suites.

To add insult to injury, Google also counts emails as taking up space in this 30GB limit. With these plans, you get 2TB or 5TB storage respectively, which is extremely useful to any business that has a need to store a large quantity of files in the cloud. As the table below shows, depending on how much storage you need for particular users, you may find it works out cheaper to simply upgrade all your Google Workspace users to a plan featuring more storage than to buy more of it.

Technically, you can use any email program you like to access your Google Workspace or Microsoft mail, but the default apps provided are Gmail and Outlook respectively. Also, given the popularity of Gmail, there is a large range of third-party apps available for it which add useful functionality to proceedings.

Accordingly, you may find yourself wanting to use Gmail in conjunction with a desktop email program — for example the excellent and free Thunderbird , or, whisper it, Outlook.

And speaking of which, getting your hands on Outlook is a key attraction of Microsoft On most plans you get access to two versions of Outlook: an online version, which is okay, but — mail sorting functionality aside — Gmail probably betters in most respects; and an offline version, which is feature rich and provides a lot of flexibility when it comes to how you sort, group, label and generally manage your email.

Here is where things get pretty interesting, and where a LOT of potential users of and Google Workspace will be tempted to go for Microsoft With most of the plans you get all the desktop versions of the Microsoft products as well as the cloud-based ones — you can install the full versions of Word, Excel, Powerpoint, Outlook etc. Despite this being the age of cloud computing, a multitude of businesses still send each other files created locally using these applications, so there is a strong argument for having desktop versions of all the above available.

Having the desktop versions installed also allows your team to work more easily with these file formats. Another argument in favour of having the MS applications installed in your organisation boils down to functionality.

The other thing to remember about the Microsoft desktop applications is that as nice as they are, and as familiar with them as your team may be, they have to be installed locally. Conversely, if you create a working environment where your organisation only uses browser-based applications that save documents to the cloud, then your data is arguably more secure so long as you have backup procedures in place and your team are more likely to make fuller use of collaboration features.

You could argue that the Google apps — due to their cloud-only nature — are likelier to nudge people in this direction. If you are tempted by the unlimited cloud storage provided by Google Workspace, but want to save Word documents in it, you could buy the offline versions of the Microsoft applications that you use regularly, and save files created in them to your Google Drive.

That said, you would be closing down a lot of real-time collaboration possibilities by working in this fashion, and making life more expensive. Just click the button below. Microsoft and Google Workspace both offer a set of web applications which have sometimes rough equivalents in both product suites, namely:. This app also makes it easy to share comments on a video, tag timecodes in comments and add descriptions that refer to specific points in a video. We can set you up from scratch, or migrate all your existing calendars and email across in a well-planned, hassle-free migration.

Contact us now to find out how we can help. A huge advantage of working in the cloud is the collaboration possibilities it opens up. You can try both Google Workspace and Microsoft for free 14 days in the case of Google Workspace, 1 month in the case of Microsoft This is a good, hands-on, way to establish which of these platforms best meets your needs. Google now offers a separate add-on to Google Workspace, however, Google Voice , which is worth looking at if you are interested in Google Workspace and telecommunications features are a key requirement.

Both Microsoft and Google Workspace provide desktop apps for syncing local data with the cloud and vice versa. There are currently three apps available for this purpose:. These apps allow you to save a file in the cloud which then appears locally — or vice versa.

This is handy for when you want to work on documents offline, or want to back up or upload local files to your cloud storage the downside of this is that it makes your data less secure — if your laptop gets stolen for example, so does your data. The good news is that conversation view can now be switched off, which makes the app behave much more like a conventional email client. You can avail of some advanced functionality a bit cheaper with Google Workspace.

Email support is also offered for both products; and there are various support forums available for them both too. Which product comes with the steeper learning curve?

As with much else in this comparison, the fairest answer unfortunately! You could also argue however that the simpler, more stripped-back productivity tools bundled with Google Workspace generate a gentler learning curve for users who are new to online collaboration.

In terms of user interfaces, the Google apps feel less cluttered than those bundled with Microsoft , simply because they are not as feature packed. My Google document is always saved to the cloud and I can pick up where I left off on it at any point, on any device. But it is unquestionably much better than Google Workspace — as you might expect — for editing MS Office documents and saving them intact and without formatting problems as discussed above, although you can save to MS Office format using Google Workspace, you can often end up with formatting issues.

Ultimately I think both products are fairly straightforward to use. If editing MS Office files is going to be a big part of your job, then Microsoft will feel a lot more familiar and present less of a learning curve; if facilitating internal collaboration effectively is more the concern, then Google Workspace is arguably a slightly better bet.

The answer is: yes. This will allow you to access and edit Google documents, sheets and slides offline; any changes you make to them will be synced to the cloud when you reconnect to the Internet. With regard to Gmail, you can use it offline so long as you are using Chrome and have enabled offline mail. With Microsoft , the best way to work offline on a desktop computer is by using the standard desktop applications in conjunction with the desktop version of OneDrive.

If you are not happy with the functionality provided by the Google Workspace apps and Microsoft , there are two ways you can extend the functionality of both suites of products. Lots of free and paid-for apps are available for both systems. The other way to enhance the functionality of both products is to code something yourself. If you have the know-how, you can use the Microsoft or Google APIs application program interfaces to add a bespoke piece of functionality to your chosen set of productivity tools.

The below video gives a brief introduction to the tool. Ultimately, Microsoft and Google Workspace are both excellent tools for managing the productivity side of your business, with Microsoft arguably winning on product features, and Google Workspace winning when it comes to making collaboration easy.

Google Workspace is also slightly more generously priced when it comes to file storage so long as you are not on its entry level plan. For me, I would probably focus on six key areas in making the final decision between the tools:.

If you work in an organisation that absolutely has to work with MS Office files regularly — and particularly if you need to use the advanced functionality that MS Office applications provide — then the natural choice is definitely going to be Microsoft just make sure that you select a plan that includes the desktop applications. Although Google Workspace can be used to produce and edit Microsoft documents, this functionality is limited and you can expect hiccups when you try to edit and save a complex Microsoft document or spreadsheet with a Google Workspace app.

That said, Google Workspace technically allows you to edit both documents produced with Google Workspace and MS Office apps — this is not true of Microsoft So, if you have a client base that works with both Office and Google Workspace files, there may be an advantage in going for Google Workspace so long as your needs are relatively simple on the MS Office formatting front.

If having a serious quantity of cloud storage available is your overriding concern , then Google Workspace is generally the better bet. The working environment that you are hoping to deploy Google Workspace and Microsoft in should also be factored into your final decision. This is especially true if you intend to use Access and Publisher — these apps are exclusively available to Windows-based users.

But hopefully this review has helped resolve the Microsoft vs Google Workspace debate at least a little bit for you. Do leave a comment below if you have any thoughts of your own on the two products, and feel free to share this comparison with others. And make sure you contact us if you are thinking of using Google Workspace or Microsoft in your organisation — we can help arrange a successful setup or migration.

You can try Microsoft for free here , or read more about our Microsoft setup and migration services. You can try Google Workspace for free here or read more about our Google Workspace setup and migration services. The good news is that these apps are free — but you will need to potentially pay for iCloud storage so that you can store your files somewhere. Open Office is a well-known open-source office software suite for word processing, spreadsheets, presentations, graphics and databases.

The focus of Dropbox has traditionally about file storage — it was one of the first cloud-based apps that allowed you to store and access files from anywhere. Got any thoughts or questions on Google Workspace vs Microsoft ? Or on any of the alternatives? Do feel free to leave a comment below! Also, if you want more tips on productivity tools, or advice on how to run a business online, please do join our mailing list.

You can also follow us on Facebook , Twitter or LinkedIn for more productivity app reviews and tips. Your email address will not be published. Save my name and email in this browser for the next time I comment.

Office is a second call back. Google is days or weeks. I had a simple PW problem that took 2 months. The company that handles support in Columbia is filled with people who do not care and have zero accountability. They blow off appointments and even the management does keep appointments.

You missed the power of Power automate and power apps, no mention of endpoint manager formerly intune , cloud security, defender, azure ad etc etc. I have a 2. I would like to migrate the file server to the cloud. What dou you recommend?

G Suite vs. Office 365 (Infographic)

By Nicola Wright. One of the most popular software suites in the world, Microsoft Office is used by 1. Almost everyone who used a computer in the past thirty years will have come into contact with Microsoft Word, Excel, or PowerPoint, sent an email through Outlook, or messaged someone on Skype. There are a number of different packages available when licensing Office , including versions for personal use, multi-user households, students, businesses, nonprofits, and education institutions. There are also online- and mobile-only versions of Office, known as Office Online, through which users can get access to feature-limited versions of Office apps for free. Office is a subscription-based service, meaning rather than buying a copy of the suite outright for a one-time, up-front cost, users instead pay a monthly subscription fee to access the service at a level of their choosing.


Office offers easy-to-use online versions of their popular apps like Word, Excel, Outlook, and PowerPoint. G Suite offers online versions of their popular apps, like Gmail, Hangouts, Drive, and Docs. Many customers find G Suite's web app responsiveness and performance slightly superior to Office


G Suite vs. Office 365: What's the best office suite for business?

Once upon a time, Microsoft Office ruled the business world. G Suite and Office have much in common. Both are subscription-based, charging businesses per-person fees every month, in varying tiers, depending on the capabilities their customers are looking for. Although G Suite is web-based, it has the capability to work offline as well. And while Office is based on installed desktop software, it also provides less powerful web-based versions of its applications.

Try it free for 14 days. Be it for writing articles, managing spreadsheets, or delivering presentations, your office needs a unified productivity suite that your employees can use. For a very long time, Microsoft Office was the unrivaled leader in this industry.

Office 365 Business Vs. G Suite Comparison chart.

What is better Office or G Suite? When selecting the appropriate Office Software for your firm it is suggested that you review the features, costs, as well as other critical data regarding the product and vendor. Here, you can examine the similarities and differences between Office overall score at 9.

Microsoft vs Google Workspace — which is best? This is a question that many businesses, particularly startups, have a lot of trouble answering. Read on to see how Google Workspace and Microsoft fare against each other in the key areas of. Microsoft also provides a comprehensive range of desktop applications — programs that you install on your computer, rather than using online. Both products recently underwent a name change — until recently, Microsoft was called Office , and Google Workspace was called G Suite.

One such product of this in-class tech boom is the advent of cloud-based teaching tools. G Suite for Education —which was formerly known as Google Apps for Education, before dawning its new name in —is as seamless as it is functional. Using well-loved products like Google Calendar, Google Docs, Google Drive, and a slew of other classrooms apps, G Suite has created a highly collaborative, social, digital ecosystem that set the standard for its competition. Seeing what Google was doing behind closed doors, Microsoft soon came onto the scene with an almost identical product, granted for the Windows Universe: Office Incorporating things like OneNote, Hotmail, and introducing new online-based versions of Word, Excel, PowerPoint, and Publisher has made Office a massive success with public and private schools. After all, the overwhelming majority of US schools use Microsoft as their dedicated OS Operating System , so the jump to Office requires little effort.

Microsoft 365 vs Google Workspace: What's the best office software?

Pricing — how do Google Workspace and Microsoft 365 compare?

Google updated the name of its G Suite service to Google Workspace in October and added one new plan to its lineup. This article has been updated to include details of the new plan. Microsoft Teams: The complete guide for business decision makers. For organizations settled into Microsoft's family of apps and services, the obvious collaboration platform is Microsoft Teams. Read More. Both Microsoft and Google would like to be your one-stop shop for business productivity software.

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In , Google launched its business productivity suite under the Google Apps Premier Edition brand.

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